2015 Minutes


December

December 14, 2015
12:00 p.m. – 1:25 p.m.
Meeting facilitated by Vicki Englich
Secretary of the Meeting – Jean Dowd
Attendees:
Board Members: Vicki Englich, Andy Maus, Jean Dowd, Greg Peterson, Cherie Harkenrider, Jamie Schell, David Bittner, Jamie Schwaba
Guests: Heidi Bryant and Ted Haaland
Absent: Bernadette Mahfood, Monta May, Maggie Jaqmin
A quorum was present. Meeting was called to order at 12:03 p.m.

Vicki Acknowledged that the following board members had resigned:
Andy Maus due to taking a position at the Plains Museum in Fargo, ND; Monta May; and Maggie Jaqmin.

Heidi Bryant was introduced as the new webmaster and introductions were made around the table.

The agenda was presented. A motion to accept the agenda was made by Cherie and seconded by Jamie Schwaba. The motion carried.
Minutes for the meeting of October 12, 2015 were presented.

A motion to accept the minutes was made by Cherie with a second by Jamie Schwaba. The motion carried.

Greg presented the Treasurer’s Report. He reported a bank balance of $6,762.59 made up of $5,767.27 for the fence project and $995.32 for general use. RAA membership now consists of 17 individuals and 6 organizations. The treasurer’s report was accepted.

Committee Reports

Membership/Communications Committee

Heidi and Jean reported on the website progress. The entire website has been updated with a new theme. It is functioning well. Requests were made to the board for pictures and updated profiles.

Projects

Fence Project:

The project has been delayed due to SE Tech’s inability to finish. Jamie Schell will contact Julia Crosier for an update.

Grants

Vicki and Greg will be working on funding opportunities and follow up on the Laird-Norton building.

Winona Foundation’s grant process is opening through March.

Nomination Committee:

Heidi Bryant and Ted Haaland were presented as candidates for two of the three open board positions. Heidi will fill Maggie Jaqmin’s position until the end of Maggie’s term and Ted will fill Monta’s position until the end of Monta’s term. A motion to approve both candidates was made by Andy. The motion was seconded by Jamie Schell. The motion carried.

Announcements

The Made in Winona Project through the Main Street Program continues through March 2016. This project offers local artists window space in vacant or underutilized store fronts.

The next Board of Directors meeting will be held on Monday, January 11, 2016.

The meeting was adjourned at 1:25 p.m.


April

April 13, 2015

12:00 p.m. – 1:15 p.m.
Meeting facilitated by Vicki Englich
Secretary of the Meeting – Jean Dowd
Attendees: Vicki Englich, Andy Maus, Jean Dowd, Greg Peterson, Cherie Harkenrider, Peter Kleinschmidt, Jamie Schell, Bernadette Mahfood, Monta May; Absent: Maggie Jaqmin
A quorum was present. Meeting was called to order at 12:00 p.m.

The agenda was presented. A motion to accept the agenda was made and seconded. The motion carried.

Minutes for the meeting of February 9, 2015 were presented.

A motion to accept the minutes was made by Greg with a second by Bernadette. The motion carried.

Greg presented the Treasurer’s Report. He reported a bank balance of $230.35 – no change from last month. A discussion ensued regarding Board members joining RAA early to provide some operational cash until formal fund-raising begins. Board members are asked to pay dues as soon as possible.

The Board discussed the Mission Statement. It was decided the mission statement to read as: River Arts Alliance supports and celebrates regional arts and culture by organizing educational programs, community events, and public art projects while promoting opportunities for artists and facilitating collaborations between organizations in the Winona region. A motion was made by Andy to change the bylaws to include the revised mission statement. The motion was seconded by Jamie. The motion carried. The revised bylaws are attached to and are a permanent part of these minutes.

Monta walked through the website and the Board discussed the presentation, making comments and suggestions. There will be a meeting of the Membership and Communications Committees for further progress on the site.

Announcements

A meeting of the Membership and Communications Committees along with interested Board of Directors members will be held at Monta May’s home at 6 p.m. on May 7, 2015 to further discuss website.

The next Board of Directors meeting will be held on Monday, May 11, 2015.

The meeting was adjourned at 1:20 p.m.


March

March 9, 2015
12:00 p.m. – 1:15 p.m.
Meeting facilitated by Vicki Englich
Secretary of the Meeting – Jean Dowd
Attendees: Vicki Englich, Andy Maus, Jean Dowd, Greg Peterson, Cherie Harkenrider, Peter Kleinschmidt, Jamie Schell
Absent: Maggie Jaqmin, Bernadette Mahfood, Monta May
A quorum was present. Meeting was called to order at 12:00 p.m.

The agenda was presented.
A motion to accept the agenda was made by Andy with a second by Greg.
The motion carried.

Minutes for the meeting of February 9, 2015 were presented.

A motion to accept the minutes was made by Greg with a second by Jamie. The motion carried.

Greg presented the Treasurer’s Report. He reported a bank balance of $150.35 – no change from last month.
A discussion ensued regarding Board members joining RAA early to provide some operational cash until formal fund-raising begins.
Board members are asked to pay dues as soon as possible.

Committee Reports

Membership/Communications

There was no meeting in the past month.

Vicki relayed a conversation she had with Monta with regard to the website in which she stated that the website would be online within the next week; that the calendar is no longer a problem; and that she would schedule a time to have further discussion with Monta.

Grants/Projects

Bernadette is out of town. Vicki presented that grant applications are being prepared for SEMAC: one by RAA for the fence, the other by the City of Winona for Family Art Day.

Finance

Discussed ways to work with the Otto Bremer Foundation.

Announcements

Julie Johnston and Maryann Frietsche are creating an new art gallery in town and will have an opening for Island City Gallery on April 16, 2015.


February

February 9, 2015
12:00 p.m. – 1:15 p.m.
Meeting facilitated by Vicki Englich
Secretary of the Meeting – Jean Dowd
Attendees: Vicki Englich, Andy Maus, Jean Dowd, Cherie Harkenrider, Bernadette Mahfood, Greg Peterson, Monta May; Absent: Maggie Jaqmin, Jamie Schell, Peter Kleinschmidt
A quorum was present. Meeting was called to order at 12:00 p.m

The agenda was presented.

Vicki added an item: Nominations Committee.

Minutes for the meeting of January 12, 2015 were presented.

A motion to accept the agenda and the minutes was made by Jean and seconded by Andy. The motion carried.

Greg presented the Treasurer’s Report. He reported a bank balance of $150.35 – no change from last month.

Committee Reports

Executive Committee

Membership

There was a meeting in January.

The discussion concentrated on a soft membership campaign to start the ball rolling for enrolling members.

The mailing list is being compiled. A budget is being developed.

Layouts for stationery are in place.
Jean is developing a brochure. Vicki is working on the letter.

Next meeting to be held on the fourth Thursday of the month. Time to be determined.

Communications

Monta plans to bring the web site live before the next meeting. There are difficulties getting the Buzz calendar embed to work as desired. Monta is researching WordPress membership plug-in, as well as a newsletter plug-in.

Grants Committee

Andy reported on a potential Arts Place grant to develop a Winona Arts District. This grant is in collaboration with Southeast Minnesota Initiative Foundation (SMIF), Main Street, WSU, City of Winona, and RAA.

Bernadette reported that RAA is not eligible for the SEMAC grant for operational expenses. The 501(c)3 status must be held for three years to be eligible. She also reported that since the City of Winona applies for the Family Art Day grant from SEMAC, RAA should be eligible for a capital grant up to $10,000 for the fence project.
SMIF also has an economic development grant for beautification for which RAA may be eligible.
Andy made a motion to apply for a grant from SEMAC for Phase 1 of the HBC fence project.

The motion was seconded by Monta. The motion carried.

Announcements

The next Board of Directors meeting will be held on Monday, March 9, 2015.

The meeting was adjourned at 1:15 p.m.


January

January 12, 2015 Board Meeting Minutes

12:00 p.m. – 1:00 p.m.
Meeting facilitated by Vicki Englich
Secretary of the Meeting – Jean Dowd
Attendees: Vicki Englich, Jean Dowd, Cherie Harkenrider, Peter Kleinschmidt, Bernadette Mahfood, Greg Peterson, Monta May, Jamie Schell; Absent: Maggie Jaqmin, Andy Maus
A quorum was present. Meeting was called to order at 12:00 p.m.

The agenda was presented. A motion to accept the agenda was made and seconded. The motion carried.

Minutes for the meeting of December 8, 2014 were presented. The date of the minutes was incorrect. It was written as December 9, when it should have been December 8. Cherie moved to accept the minutes as amended. Greg seconded the motion. The motion carried.

Treasurer reported a bank balance of $150.35 – no change from last month.

Vicki reported on the meeting regarding the Laird-Norton building with WSU and the City of Winona. Everything is still in discussion/negotiation. Everyone knows we are interested in participating in the project. Right now we will be waiting to see the outcome.

Committee Reports

Executive Committee

Presented the Strategic Plan for review. The plan was discussed and accepted. Cherie moved to accept the plan. The motion was seconded by Jamie. The motion carried.

Communications

Nothing to report.

Membership

Nothing to report. Next meeting to be held on the fourth Thursday of the month. Time to be determined.

Grants Committee

Bernadette reported on the Semac Grant.

Announcements

The next Board of Directors meeting will be held on Monday, February 9, 2015. The meeting was adjourned at 1:00 p.m.